Key Considerations for Picking an Event Venue
Much of any events success is dependent on its venue. Thats why you need to spend time checking out different options before zeroing in on the best.
There is a long list of items to consider if you want to choose a perfect venue for your event, but you can start with the following, which are also the most crucial:
This is probably the most important factor that you should consider in the early planning stage. Keep in mind that people will decide to attend your event (or not) based partly on the time and cost entailed. Also, if this is going to be a national or interstate event, make sure the venue will be a small distance from the closest airport.
Capacity and Additional Rooms
When picking an event venue, its always better to overestimate instead of underestimating your needs. This will give you breathing room in case some people show up unexpected on the actual day of the event. A venue with breakout rooms will offer more flexibility and should certainly be considered. This is exactly when you need when capacity problems crop up.
WiFi Capabilities for Bigger Groups
In this day and age, WiFi connectivity is a must, including for events. It is must, specifically for larger events, that WiFi connectivity is reliable. You will get a dedicated signal in some venues, but you still need to confirm this prior the big day.
Transportation and Parking
What is an event for if no one could come? When choosing a venue, be sure you are familiar with the different forms of transportation available, whether its bus routes, rideshare, walking distance, etc. Of course, parking should not be forgotten. Potential issues alone can make people decide against attending.
This is another crucial issue to consider. All the essentials should be included in the venues package – A/C equipment, tables and chairs, and catering – or your costs can quickly shoot up if you have to get them individually.
Flexy Event Date
Events, just like most things in life, can be volatile – youll never know how theyd turn out! Anything is possible really: vendor issues, weather difficulties, and so on and so forth. This is why event date flexibility is highly beneficial. But at the same time, you should also understand that this could be a hard ask for some venues. After all, they got bills to pay and need to keep their schedules tight. But if youve got a venue that has a few dates empty, try suggesting some rescheduling policy that works for both sides.